Programme Assistant

International Human Rights Programme


Location: London, United Kingdom

Reporting to: Director, International Human Rights Programme

Type of contract: Full-time position. There is some flexibility for it to be an 80% role for the right candidate. At a minimum the position is 5 days a week (0900-1500) paying circa £30,000 PA dependent on experience.

Starting date: As soon as possible

Application deadline: 31 July, 2019


About Oak Foundation:

Oak Foundation ( commits its resources to address issues of global social and environmental concern, particularly those that have a major impact on the lives of the disadvantaged. With offices in Europe, Africa and North America, Oak Foundation makes grants to organisations located in approximately 40 countries worldwide.


About the International Human Rights Programme:

The International Human Rights Program has a grant-making budget of close to USD 30 million per annum. It operates worldwide but with an emphasis on the EU, US, Russia, Brazil, India and Myanmar. The programme seeks to:


  • Close the impunity gap for violations of human rights by investigating and documenting gross abuses, holding abusers to account and seeking victim redress;
  • Uphold fundamental guarantees in international law which prohibit arbitrary detention and torture and ensure the observance of due process guarantees;
  • Ensure that LGBTI communities are free from discriminatory prosecution, persecution and violence;
  • Protect human rights defenders at risk, strengthen their capacity, combat closing civic space and build a strong and resilient human rights movement.


The programme supports activist organisations involved in documentation, evidence collection, campaigns, strategic litigation and outreach. It also empowers human rights defenders, by improving their physical and digital security and enhancing their effectiveness through a range of technological tools.


The programme comprises a diverse team of a Director, five programme officers, a program assistant and a fellow. The programme assistant will also provide assistance to the Special Interest Programme for up to max 20% of his/her time, but the main duties will be the same for both programmes (as outlined below).


Main responsibilities include:

  • Scheduling: Manage the director’s and team’s schedule and movements, including coordinating all activities, arranging meetings and coordinating travel including applying for visas, booking planes/trains/accommodation/developing an itinerary. Help track and support meeting deadlines.
  • Team calendar: Maintain overall team calendar for planning purposes.
  • Administration: Provide administrative support to the team: organise and maintain files, submit expenses and log documents with response deadlines. Other administrative tasks as assigned.
  • Meetings: Attend various meetings with internal and external parties; take notes and follow up on action points as required.
  • Grant-making: Have a general understanding of grant-making tools, especially the grant management system (i.e., database) in order to facilitate team management of the grant-making process
  • Routine correspondence: Drafting of routine correspondence and transposition of audio to text messages
  • Communications: Work with the Communications Department to prepare and pull together material for presentations, briefings and background material as required. This includes preparing and coordinating material and presentations for board meetings, events, meetings and team calls. Draft and prepare communication updates including programme newsletters.
  • Contracts and payments: Provide support in drafting contracts and payments, liaise with third party providers on various issues. Maintain a roster of consultants and keep a record of staff satisfaction with work completed.
  • Events Planning: Coordinate team training activities and meetings including invitations to participants, room set up (table, chairs, flip-charts, video equipment), providing video call information, ensuring presentations are in the right format, organise lunches, book restaurants, pick-ups and other logistics. Provide other back office support as needed.
  • Recruitment: When recruitments take place, follow-up with candidates at all stages of the process.


Knowledge and Skill Requirements

  • A minimum of 5 years’ experience in a comparable role.
  • Excellent organisational skills, high level of discretion and attention to detail.
  • IT savvy - ability to manage, and adapt to, remote meeting tools (such as Zoom and Skype) and document management technologies.
  • Experience with database programmes, such as MS Office Word, Excel and Power Point.
  • Fluent English, written and spoken, all other languages are a plus.
  • Right to work in the UK.


How to apply

To apply, please send your curriculum vitae and a covering letter by e-mail only to  no later than 31 July 2019. Please state “Programme Assistant” in the subject line of your email. Applicants must have the right to live and work in the UK. Please note that we will only be contacting short-listed candidates.


By submitting your application, you confirm that you have read and understood our job applicant’s data privacy notice.






Our mission

Oak Foundation commits its resources to address issues of global, social and environmental concern, particularly those that have a major impact on the lives of the disadvantaged. With offices in Europe, Africa, India and North America, we make grants to organisations in approximately 40 countries worldwide.

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©2018 Oak Foundation.
All rights reserved.


Privacy Policy, Security Protocols and Terms of Use.


©2018 Oak Foundation.
All rights reserved.