JOB OPENING

Finance Officer

Administration

 

Location: Geneva, Switzerland

Reporting to: Finance Manager

Classification: Full-time staff
Start date: ASAP

 

 

About Oak Foundation and the role:

 

Oak Foundation commits its resources to address issues of global, social and environmental concern, particularly those that have a major impact on the lives of the disadvantaged. With offices in Europe, Asia and North America, we make grants to organisations in approximately 40 countries worldwide.

 

Context and timeframe:

Oak Foundation is recruiting a dynamic and number loving Finance Officer to join our finance team. The Finance Officer will be responsible for managing the accounting operations for two to three of our  international offices. In collaboration with our programme staff you will also  perform  financial due diligence   on grant applications  submitted by our non-profit partners as well as monitoring of projects underway. We are looking for someone that easily adapts to changing requirements and can lead initiatives to improve both the accounting and the due diligence side of our work.

 

Primary responsibilities: aking patterns.

 

1. Accounting:

  • Manages the accounting of two to three Oak offices, liaising with local bookkeepers/accountants, ensuring that all entries are correct, appropriately allocated and that costs are in line with Oak policies;
  • Adds appropriate closing adjustments;
  • Makes sure that all  compliance requirements related to assigned Oak offices are met and that proper filings are done in a timely manner by our consultants;
  • Liaises with auditors regarding queries related to the offices and controls results of the audit;
  • Ensures  taxes are appropriately computed and  filed and reporting and other tax requirements are met;
  • Prepares budget for assigned Oak offices in a timely manner liaising with staff controlling specific budgets two ensure reliability of information;
  • Reports on actual costs and provides explanations of variances compared to budget
  • Provides costing analysis at a more detailed level on demand;
  • Undertakes special projects as required. An example could be managing   the opening or closing of a local office – including liaising with local legal experts, hiring of local bookkeepers/accountants and auditors.

 

2. Financial due diligence of grants:

  • Examines and analyses accounting records, financial statements, and other financial reports of grantee organizations to assess risk related to operations, trends, costs, revenues, financial commitments, and obligations;
  • Communicates with Programme Officers regarding grant application documents and progress reports;
  • Provides input on financial capacity building of grantees;
  • Participates towards the on-going process of improving financial due diligence process;
  • Supervises more extensive assessments of grantees done by external consultants;
  • Provides analysis related to grant-making;

 

3. Performs all other relevant duties and special projects assigned by the the supervisor as well as provides administrative support for travel and meetings as required..

 

Education & Experience

  • University degree in Accounting, Finance or related field;
  • At least 7 years of experience;
  • Experience in accounting;
  • Experience in management of projects;
  • Experience in analysing financial aspects of projects led by not-for profits;
  • Experience in the not-for-profit sector a plus.

 

Personal Characteristics

  • Ability to work as an effective member of a team;
  • Proven ability to work autonomously as well as within a team;
  • Excellent oral and written communication skills; fluent in spoken and written English; other languages a plus;
  • Excellent problem-solving, analysis and synthesis skills;
  • Proficient in handling multiple responsibilities and tasks simultaneously;
  • Ability to use intermediate to advanced functions in spreadsheet software; good database entry, power point and word processing skills;
  • Demonstrated ability to juggle multiple priorities, and meet strict deadlines;
  • Proficient using Office (Excel: VLookups / Pivot tables); knowledge of some accounting software systems;
  • Available to travel at least four times a year;
  • Committed to Oak’s organisational values.

 

How to apply

To apply, please send your curriculum vitae and a covering letter by e-mail only to jobs@oakfnd.org no later than 03 April 2019. Please state “Finance Officer” in the subject line of your email. Applicants must have an EU or Swiss nationality or valid work permit. Please note that we will only be contacting shortlisted candidates.

 

By submitting your application, you confirm that you have read and understood our job applicant’s data privacy notice.

 

 

 

Our mission

Oak Foundation commits its resources to address issues of global, social and environmental concern, particularly those that have a major impact on the lives of the disadvantaged. With offices in Europe, Africa, India and North America, we make grants to organisations in approximately 40 countries worldwide.

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©2018 Oak Foundation.
All rights reserved.

 

Privacy Policy, Security Protocols and Terms of Use.

 

©2018 Oak Foundation.
All rights reserved.